The command center for agencies that outsource.
Source the team, run the work and pay everyone in one place — and Owena reconciles every payment into true profit per project. It's live: early testers run real client projects on it today, free.
Free for design partners during the build · 50% off for life.See what we've shipped
Website Redesign
Client: Acme Corp
Project margin
Four pains run every outsourced project. Owena kills each one.
These came straight from agencies running real client work across Africa. For each pain, here's the exact Owena feature that ends it — watch it work.
You quote blind — and find out at the end if anything was left for you.
The client price goes out in a WhatsApp message. Contractor costs are a guess. Whether the job actually made money is a surprise you get weeks later.
Quotes that show your margin before you send
- Margin visible before the client ever sees a number
- Deposit & installment plans built in
- Clients see prices — never your costs
“Any update?” — the whole project lives in your DMs.
Briefs scroll away in chat, deliverables get approved nowhere, files live in six places, and clients ping you for status because there is no status.
A per-project workspace that answers for you
- Submit → approve deliverables, with a revision counter
- Updates feed — “any update?” answers itself
- Team-only by default; client access is your call, masked
Paying the team is a juggling act across bank apps — and none of it lands in your books.
An advance here, a balance there, sent from whichever app was open. The cost never gets recorded against the project, so your margin quietly leaks.
Milestone payouts from your own bank — one confirm books the cost
- Budget-aware — you can't overpay a line
- Teammates add their own verified bank details
- Every payout = a cost on the right project
Your money moves from your own bank, never through Owena.
The month-end grind — hours matching bank alerts to invoices and payouts, every single month.
Client payments in one bank app, payouts in another, fees vanishing silently. Every month you rebuild the same per-project earnings report by hand.
Reconciliation that's just approving suggestions
- Bank connect (read-only) or statement upload — your choice
- Fees & shortfalls caught, never silently lost
- Mix currencies per project; no made-up exchange rates
Owena suggests every match — you approve in one tap. Nothing books itself without you.
“A spreadsheet is free. There are apps for this.”
Both true — and both leave your margin leaking. A spreadsheet can't reconcile; the all-in-one apps put your team behind a client portal and still don't match your bank. Here's how they stack up.
“Apps” = all-in-one CRM/PSA suites. “Part” = possible, but manual or client-exposing.
Owena is the only one that turns the hectic reconciliation into true profit per project — without a client portal, and without ever holding your money.
The parts nobody else has.
Three things you won't find in a spreadsheet, a CRM, or an all-in-one suite — built for how outsourced work actually runs.
A linked sub-project — their records stay theirs, even after the link ends.
Subcontract the contract
Your best contractor is often an agency too. On Owena they can run their piece of your project through their own business — a linked sub-project with its own quote, team and profit, fully theirs. Disclosure is their call, visible by default — the same privacy that protects you with your clients.
Existing Word documents import straight into the editor.
Documents that compose in any order
Proposals, quotes, contracts and invoices are independent pieces that hand off to each other — a quote becomes an invoice in a click. Start from whichever document the client conversation starts from, skip what you don't need, and reuse the shapes you send every month.
Adè Studio
to your client · replies come to you
Sending from your own domain — rolling out.
Client emails from your business, not ours
Proposals, invoices and updates go out as branded emails from your business's name — your colour, your reply-to, your templates — and you see sent, delivered and read for every one. Your client experiences your studio, never our software.
Not a waitlist. Testers run real client work — and real money — on all of this.
Every card below is in the live app right now, free for early testers. Join and start your next project on it today; founding partners steer what lands next.
Contractor logins & their own slice
Contractors log in and see only their assigned projects — deliverables, files and their pay. Never your margin, another's rate, or the client.
Channels, threads & 1:1 messages
Purpose-scoped channels with threads, emoji reactions, @mentions, an updates feed and 1:1 messages — the whole team in one place, and clients never see any of it.
Deliverables, revisions & handoff
Submit-and-approve review on every deliverable, a revision counter against the rounds you quoted, and a handoff checklist so “done” means everything actually changed hands.
Client comms that run themselves
Reusable email templates and automations — “quote accepted → send the kickoff, three days later the check-in” — running by themselves, with a delivery log of everything sent.
Invoices, retainers & discounts
Invoices chase the balance for you (with a one-tap stop link for clients), retainers bill themselves monthly or quarterly, discounts flow into totals and margins, and your receiving account prints on the invoice face.
Bank connect + statement import
Link your bank read-only or upload a statement — every line matched to its project, invoice or payout, fees and shortfalls caught, and you approve each match in one tap. One bank line can settle a whole invoice.
Profit reports you can take away
Six months of income vs costs per currency, planned vs actual margin on every project, and one-click export of your financials as a spreadsheet or PDF.
Security around the money
Passkeys, a “prove it's you” code on payouts and bank-detail changes, an admin activity trail, and your data exportable or deletable any time — never behind a paywall.
Reviews & public profiles
When a project completes, everyone who was there reviews each other — and every user can publish a profile with skills, reviews and a delivery record built from real work.
Templates, roles & many businesses
Reusable project templates, drafts that autosave mid-plan, staff and accountant seats that see exactly the right slice, and multiple businesses under one account with a switcher.
On your phone's home screen
Install Owena to your phone or desktop in one tap and it opens like a native app — it even signs itself in with a code, no browser dance. Built mobile-first, nothing cut off.
The optional Owena wallet
Receive client payments and send one-tap payouts from an optional wallet — funds always with a licensed payment partner, never Owena. Join the interest list inside the app.
Questions, answered
Yes. The live app is running real client projects with early testers today, free while we build. Join the early-testers WhatsApp group from any button on this page and you can start your next project on Owena this week. Design partners additionally get 50% off for life once paid plans exist.
Become a founding design partner.
A small cohort (~15) shapes what gets built — and gets it first. Free during the build, 50% off for life.
The offer
- Free access to everything during the build + beta.
- 50% off for life once paid plans exist.
- Direct line to the founder to shape the roadmap.
The ask
- Run one real project (or reconcile one real month) through Owena.
- Give honest feedback every two weeks.
Takes ~2 minutes · non-binding · no card.
Just want to try it? Join the early testers — freeA WhatsApp group running real projects on OwenaHQ free while we build — your feedback shapes the product.